Administrative Coordinator, Human Resources

INTERNAL POSTING ONLY !

Temporary, Full-Time

Start Date: Immediately - February 1, 2013

The Administrative Coordinator, Human Resources, is responsible for providing confidential administrative support to the Associate Vice-President and HR Department. Position also provides research, analytical, and project assistance in support of strategic HR initiatives. Responsibilities include drafting correspondence, taking meeting minutes, maintaining the Associate Vice-President’s calendar, labour relations assistance, conducting research and analysis, maintaining databases and HR tracking tools. Working within a collaborative HR setting, the Administrative Coordinator provides general HR assistance and may be assigned other related projects or tasks, as required.

Qualifications:

Education & Experience

• Completion of a two-year diploma in human resources, business management, labour relations or equivalent.
• Minimum of five (5) years of recent and direct related senior administrative experience working in a human resources office, preferably within a multi-union environment.
• An equivalent combination of education and experience may be considered.
• Knowledge of human resources legislation and professional practices relating to labour relations, recruitment, HR planning and development, occupational health and safety, and compensation.
• Experience in scheduling, preparing agendas and minutes, and drafting complex documents in various formats.
• Advanced proficiency of standard computer applications including word processing (Word), spreadsheets (Excel), database management (Access), presentations (PowerPoint), organization charts (Visio), internet searching and email.
• Experience with an integrated corporate information system (e.g. Banner, SAP) preferred.
• Preference may be given to candidates working towards a CHRP.

Skills & Abilities

• Ability to establish effective relationships with senior management, employees, external agencies, other post-secondary institutions, and/or the general public.
• Ability to work and communicate effectively with others, both verbally and in writing.
• Technical ability to access and compile information from multiple database and external sources.
• Effective organizational and time management skills in meeting deadlines and working with frequent interruptions.
• Ability to maintain a high degree of confidentiality and use tact and discretion in conducting research and working with employee information and confidential files.
• Ability to exercise initiative in contributing input into improvement to departmental operations and service to clients.
• Ability to work independently and in a team environment.   
• Ability to perform research, problem solve, organize material, conduct analysis, and evaluate data. 
• Ability to work independently and use sound judgment in decision making; demonstrating consistent logic, rationality, and objectivity.
• Ability to perform routine and complex work with a high degree of accuracy.
• Demonstrated experience responding to enquiries and providing information regarding processes and guidelines, procedures such as recruitment and selection, appointment, and benefits administration.
• Ability to take and prepare accurate minutes of meetings and other proceedings.
• Ability to concentrate for long periods of time.
• Typing speed of 60 wpm.

Salary Range: $44,417 - $55,521 Annualized (Pay Grade H)

Employee Group: Administrator

Hours & Days of Work: 8:30 a.m. - 4:30 p.m. Monday to Friday; however, hours may vary according to the needs of the department.

Application Information: For a copy of the job description, please click here.

Closing Date: February 8, 2012

Competition No.: A004-12

We thank you for your interest and advise that only those short listed will be contacted. We are committed to enhancing our diverse workforce.

Apply Here